Remote Administrative & Operations Assistant (LATAM / Mexico – PST Hours)

Company: Volcano Builders – Luxury Residential Construction

We are seeking a dependable, detail-oriented, and self-motivated remote assistant to support the administrative and operational functions of our U.S.-based construction company. This position plays a vital role in our internal operations. We’re looking for someone who takes full ownership of their tasks and doesn’t require constant supervision.

Responsibilities:

– Manage email communications with contractors, vendors, and clients (using Gmail and a shared inbox)
– Distribute and track W9/W8 forms and subcontractor agreements
– Collaborate with our accountant and bookkeeper (via QuickBooks Online)
– Organize and upload contracts, invoices, and receipts to Google Drive
– Digitize and upload paper-signed contracts
– Set up new projects in QuickBooks and monitor payment timelines
– Onboard new subcontractors by reviewing and following up on required documents
– Respond promptly and professionally to client messages in group chats
– Send welcome emails and confirm appointments with new clients by phone
– Track licenses and permits, and coordinate with city officials or architects as needed
– Prepare contract templates for printing or field use

Requirements:

– Must be located in Mexico or Latin America
– Strong English communication skills (both written and spoken)
– Full-time availability during Pacific Time hours (8:30 AM – 4:00 PM PST)
– Excellent organizational skills, attention to detail, and follow-through
– Familiarity with:
– Gmail, Google Drive, and Google Workspace
– QuickBooks Online (or ability to learn quickly)
– Document scanning and uploading
– WhatsApp, Monday.com, or similar communication tools

Compensation & Terms:

– Hourly pay: $7–$10 USD, based on experience
– Bi-weekly payments via Wise or Payoneer
– Long-term, stable position with growth potential for dependable candidates

How to Apply:

Please send the following to [email address]:

1. A short (1-minute) video introducing yourself
2. Your resume
3. A brief explanation of why this role is a good fit for you
4. Your availability and desired hourly rate