Equipment Finance Canada is a nationwide brokerage that assists businesses throughout the country in securing financing for trucks, trailers, and heavy machinery. As our company continues to expand, we are seeking a proactive, well-organized, and dependable Administrative Assistant to help support our daily operations and growing client base.

This is a part-time role that begins in-office. After completing training and gaining confidence in the position, there will be an opportunity to shift to a hybrid work setup.

In this role, you will serve as a key contact for many of our clients, helping with deal processing, client communication, and file management. You’ll be instrumental in ensuring our operations run efficiently. High-performing team members may qualify for bonuses and commissions based on performance.

Key Responsibilities

– Answer and direct incoming phone calls
– Respond promptly and professionally to client emails and inquiries
– Enter financing applications into our CRM system
– Prepare and organize deal summaries and submission notes
– Keep accurate digital records and client files
– Follow up with clients to collect missing documents or information
– Communicate with vendors, lenders, and trucking companies as needed
– Provide general administrative assistance to brokers and internal staff

Qualifications

– At least 2 years of experience in an administrative, customer service, or office support role
– Strong verbal and written communication skills
– Proficient in English (spoken and written)
– Comfortable using digital tools such as Google Workspace, Microsoft Office, and CRM platforms
– Highly organized with strong attention to detail
– Capable of handling multiple tasks with minimal supervision
– Professional, friendly, and self-driven
– Willingness to learn and grow in a fast-paced work environment

Please note that applications submitted via email or phone will not be considered. To apply, use the following form: forms.gle/arzm4qiqeicivbdr7