US Job Description

Company Overview
Reed Smith is a forward-thinking international law firm committed to helping clients advance their business goals. We foster an inclusive culture and embrace innovation to provide smarter, more creative legal solutions that lead to better outcomes. With deep industry expertise, strong client relationships, and a collaborative approach, we are a trusted partner for complex litigation, transactions, and regulatory issues. Our global team of 3,000 professionals, including over 1,600 attorneys across more than 30 offices in the U.S., Europe, the Middle East, and Asia, works together to drive success for our clients, our people, and our communities.

Position Overview
The Intellectual Property (IP) Specialist is responsible for managing data, conducting audits, and handling the processing and docketing of communications related to patents and trademarks. This includes reviewing, downloading, scanning, and coding documents in accordance with established procedures. The role also supports projects involving the transfer of client records and files.

Key Responsibilities

– Proficient in Adobe Acrobat, Microsoft Word, and Excel
– Review, process, and docket incoming and outgoing patent and trademark communications
– Use digital records management systems to maintain accurate and current data
– Assist the IP team with data audits in systems such as Digital File, PATTSYWAVE, and PracticeLink
– Support the transfer of client files and documents
– Help set up and maintain IP client portals
– Generate docket reports and data extracts as needed
– Contribute to software implementation projects with a focus on data accuracy
– Respond to internal requests and inquiries
– Maintain consistent and reliable attendance
– Perform additional duties as assigned

Note: Responsibilities may evolve over time at the discretion of Reed Smith.

Qualifications

Education:
Bachelor’s degree or equivalent experience required

Experience:
General office experience is necessary; experience in a law firm or IP environment is a plus

Skills:

– Strong attention to detail
– Excellent communication and interpersonal skills for interaction with attorneys and staff
– Proficiency in relevant software and office equipment
– Professional demeanor and ability to manage tasks under pressure
– Adaptability to changing responsibilities
– Team-oriented with strong collaboration skills
– Problem-solving mindset with the ability to escalate issues when needed

Supervisory Responsibilities:
None

Equipment Used:
Personal computer, telephone, calculator, fax machine, copier, scanner, and other standard office equipment

Essential Functions:

– Ability to sit or stand for extended periods
– Prolonged use of computer and related technology
– Accurate reading and interpretation of written materials and digital displays
– Ability to manage stress in a fast-paced environment
– Multitasking and meeting deadlines
– Independent judgment and adaptability
– Effective verbal and written communication
– Willingness to work extended hours as needed

Work Environment:
Primarily office-based or remote work. Occasional extended hours may be required.

Compensation

This is a non-exempt position. Pay varies by location and experience. Estimated hourly and annual ranges:

– Pittsburgh & Houston: $27.50–$33.65/hour | $57,200–$70,000/year
– Philadelphia: $29.50–$40.50/hour | $61,200–$84,500/year
– Washington, DC: $31.50–$43.25/hour | $65,200–$90,000/year

Benefits

Reed Smith offers a comprehensive benefits package, including:

– 401(k) Retirement Plan
– Medical, Dental, and Vision Insurance
– Health Savings Account (HSA)
– Virtual Health Services
– Accident, Hospital Indemnity, and Critical Illness Insurance
– Life and Disability Insurance
– Flexible Spending Accounts (FSA)
– Employee Assistance Program (EAP) through Lyra Health
– Paid Family Leave (for eligible employees)
– College Savings Plan
– Transportation Benefits
– Back-up Child Care and College Coach Program
– Pet Insurance
– Paid Sick Time (for Exempt staff)
– Paid Time Off (for all full-time, non-temporary employees)

Reed Smith provides a dynamic work environment, business casual dress code, and a competitive compensation package, including tuition assistance and a generous 401(k) plan.

We are an Equal Opportunity Employer and uphold our core values: Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. We also provide reasonable accommodations in compliance with applicable laws. Only qualified candidates will be considered. No search firms, please.