Bloom is a full-service workplace design consultancy, proudly partnering with Poppy & Peonies to help them find an Executive Assistant to join their vibrant team. As your Talent Advisors, we act as the link between you and our partner throughout the hiring journey. At Bloom, every application is reviewed by a real person—never by automated systems—to ensure a fair and thoughtful recruitment process. If selected, you’ll be hired directly by Poppy & Peonies as a valued team member. We look forward to reviewing your application! Please note that we will be accepting applications over the holiday season. Thank you for your interest and patience.

Hello! I’m Natalie Dusome, Founder and CEO of Poppy & Peonies—a lively and passionate brand that believes style and functionality should go hand in hand. We’re all about creating practical, stylish pieces that make everyday life easier—literally lightening the load.

The idea for Poppy & Peonies began when my daughter Poppy was born. I realized that my old accessories no longer suited my new life as a mom. I needed stylish bags with pockets and organization—and when I couldn’t find them, I decided to create them. That’s how Poppy & Peonies came to life in 2015.

In just five years, we’ve grown from packing orders in my basement to appearing on Dragons’ Den, expanding into new product lines, and collaborating with amazing influencers and brands. It hasn’t always been easy, but thanks to our incredible community, we’ve felt nothing but love and support.

We’re deeply committed to sustainability and caring for the planet and its animals. All our bags are made from premium vegan leather, and our entire product line is vegan, cruelty-free, and PETA-approved. We ship plastic-free and use recycled, compostable, and biodegradable materials to reduce waste. We’re always exploring new ways to make our products and supply chain more eco-friendly and reduce our carbon footprint.

About the Role

As Natalie’s Executive Assistant, you’ll be instrumental in helping her stay focused on growing the business while managing her daily responsibilities.

This is a dynamic and varied role where you’ll act as Natalie’s right hand—managing her schedule, communications, travel, and key materials. Your support will help streamline her day-to-day operations and ensure everything runs smoothly.

You’ll need to anticipate needs, stay highly organized, and manage workflows across both personal and professional areas. You’ll also support brand-building efforts on social media and travel with Natalie to provide hands-on help at photoshoots, events, and engagements.

Is this you?

Do you enjoy bringing structure to chaos and making someone’s day run more smoothly behind the scenes?

Are you energized by managing details, juggling priorities, and ensuring nothing gets missed?

Are you the go-to problem solver—whether it’s coordinating a last-minute trip or supporting a big event?

If you’re nodding yes, we’d love to hear from you!

The Opportunity

– Manage and schedule Natalie’s calendar, appointments, and meetings to maximize her time.
– Handle communications, including managing emails, drafting responses, and addressing inquiries.
– Keep track of tasks and priorities, ensuring deadlines and follow-ups are met.
– Plan and book travel, including flights, accommodations, and detailed itineraries.
– Coordinate the ordering, shipping, and organization of products, props, and content tools.
– Prepare documents, presentations, reports, and other materials.
– Maintain order and efficiency in workflows across both personal and professional responsibilities.
– Attend photoshoots and events with Natalie to provide seamless support.
– Assist with managing Natalie’s personal brand through her social media presence.
– Provide support to other executive team members as needed.

What You Bring

– 3+ years of experience supporting a high-level executive, entrepreneur, or public figure in a fast-paced environment.
– Exceptional organizational skills and attention to detail, with the ability to manage multiple tasks.
– Strong written and verbal communication skills.
– Proactive and resourceful, with the ability to anticipate needs and solve problems.
– Comfortable in a hybrid role that blends in-person and virtual support.
– A valid driver’s license and reliable transportation for errands and in-person duties.
– Professional, trustworthy, and able to maintain confidentiality.
– Experience in a creative industry or with photoshoots is a plus.
– Self-starter who works independently and communicates clearly.
– Collaborative and creative, with a problem-solving mindset.
– Adaptable and flexible with shifting priorities.
– Experience with social media management and content creation is an asset.

Don’t worry if you don’t check every box—we value curiosity and growth. If you’re excited about this opportunity and bring some of these qualities, we’d love to hear from you!

The Hiring Process

– Initial video screening with Erica (Talent Advisor at Bloom)
– Video interview with Natalie (Founder & CEO)
– Take-home assignment
– Final video interview with Erica and Natalie
– Reference checks
– Offer

Location

This is a remote role with the flexibility to work from anywhere. However, monthly travel is required to accompany Natalie to photoshoots, events, and in-person engagements.

Salary and Benefits

– Annual salary: $70,000–$90,000 CAD
– 3 weeks paid vacation
– 5 additional flex days
– Summer Fridays
– $1,500 CAD annual health spending account
– $250 CAD annual menstrual wellness budget
– $1,000 CAD annual allowance for Poppy & Peonies products
– $400 CAD home office setup allowance

This salary is in Canadian dollars.

At Bloom, we view compensation as an ongoing conversation. Feel free to share your expectations early, and we’ll revisit them as you learn more about the role and benefits.

Like Bloom, Poppy & Peonies is dedicated to a fair and equitable hiring process. To ensure consistency and avoid bias, hiring managers will not respond to personal messages about this or other roles. Please apply through Bloom.

How We Hire

Poppy & Peonies is committed to fair and inclusive hiring practices. To maintain a consistent and unbiased process, the team does not respond to personal inquiries about roles.

We are proud to be an equal opportunity employer and welcome applicants of all backgrounds, including race, color, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, and veteran status. We’re looking for passionate individuals who can contribute meaningfully to our mission.

We are also committed to an accessible recruitment process. If you need accommodations or accessible formats, please let us know in your application or email erica@buildwithbloom.com.